Who We Are
Valent Legal is a personal injury law firm known for our extraordinary firm culture and the passionate, purpose-driven people behind it. We care about making a difference in our community by standing up for people who have been injured and helping make wrongs right. That kind of success takes an amazing team: people who believe in excellence, care deeply about their clients, and bring their best work every day. Our core values guide everything we do and shape how we treat our clients, our team members, and our community.
Who You Are
- Have 3–5 years of experience in reception or office administration
- Hold a post-secondary certificate, diploma, or degree in Office Administration, Business Administration, or a related field, or an equivalent combination of education and experience
- Bring experience coordinating projects and helping teams adopt new processes, systems, and initiatives
- Are bilingual in English and French (an asset, not required)
- Are comfortable using Microsoft 365 applications (Word, Excel, Outlook, Teams, and PowerPoint)
- Communicate clearly and confidently, in writing and in person, with clients, team members, vendors, and the public
- Are highly organized and detail-oriented, with sound judgement and the ability to juggle competing priorities in a fast-paced environment
- Act with integrity and discretion when handling confidential client, employee, and business information
- Bring positive energy and a natural desire to help, support, and care for others
- Are able to successfully pass a criminal and background record check
How You’ll Make a Difference
Reporting to the Operations Manager, the Office Coordinator keeps our office running smoothly day to day and is often the first person our clients meet. You’ll work closely with our Intake Manager, Operations Manager, and paralegals to make sure every client feels welcomed and well looked after, whether they call us or visit us in person. You’ll be the connection between our clients, the public, and our team.
- Greet every visitor and create a warm, comfortable space that builds trust in our firm
- Answer phones as a top priority, giving every caller excellent help, even when that means referring them to other support services
- Walk court documents to the local courthouse each day to meet filing deadlines
- Answer guests’ questions and give them whatever they need for a great experience with us
- Set up and maintain our meeting rooms, handle advance preparation for meetings, and share any issues or follow-ups with the team
- Process incoming and outgoing mail, faxes, and couriers quickly so team members have what they need for their files
- Keep the office and kitchens stocked with supplies and groceries
- Coordinate catering for meetings and team events
- Act as the main point of contact for facility issues and requests
- Support our lawyers and legal assistants with administrative tasks, such as requesting client records and information
- Perform other duties as assigned
What We Offer
At Valent Legal, we know that a caring team is a team that is cared for. Just a few of the perks of joining our team include…
- High-performance culture – You can be a dreamer, and you’re not the only one. Thrive in our A-player community of high-achieving visionaries with a passion for finding ways to make a positive impact.
- Learning and development opportunities – We will support and invest in your evolution and improvement because we believe that exceptional people crave the opportunity to grow.
- Freedom and responsibility – We have a culture of freedom and responsibility, which means hiring talented people and then getting out of their way. We believe in trust and transparency, flexibility, recognition, and appreciation.
- 100% company-funded benefits – The well-being of our team members always comes first. Dental, vision, employee assistance, you name it, we cover it.
- RRSP Matching Program – We will match your RRSP contribution up to 5% of your pay.
- In-house book club – We get paid to read! At Valent Legal, we believe in rewarding our team members for investing time in their personal and professional development.
- Flexibility – Yes, the rumors are true! We offer unlimited paid vacation.
Join Us Today! 